HRMS eRecruit Applicant Support

eRecruit Applicant Home Page Overview

At the eRecruit Applicant Home Page you can:

• Look at the job postings without signing in, and then
  • Apply for jobs (account creation or sign-in required).
• Create an account (new users)
• Sign in (returning users), and then:
  
  • Create or update your resume.
  • This includes viewing prior resumes and jobs applied for
  • View job postings/apply for job.
  • View your application status.
  • View your interview schedule.
  • Update your contact information.
  • Provide your self-identification information for EEO purposes.
  • Change your password.

To View Job Postings

On the eRecruit Applicant Home Page, click View Job Postings/Apply for Job

On the Job Postings page, select any combination of the search criteria:

• Job categories - click the checkbox next to the categories you want to see.
• Reg/Temp & Full Time-Part-time - select from the dropdown menus.
• Keywords in Job Title - enter the keywords in the text field.

When you have chosen your search criteria, click Search. A list of all jobs that fulfill your search criteria will appear below the search results banner.

To see a detailed description of any job, click on the job title link. From the job description you can:

• Add the job to your Job Basket:
  
  • Click Add to Job Basket.
• Return to the search results page:
  
  • Click Return to Job Postings.

To add a job to your job basket from the search results page, click the checkbox for that job in the Job Basket on the search results list.

To look at the jobs in your Job Basket, click Job Basket.

In the Job Basket you can:

• Delete jobs from your basket:
  
  • Click Delete.
• Apply for the jobs in your basket:
  
  • Click Apply for Jobs in Basket.
• Return to search results page:
  
  • Click Return to Job Postings.

You can apply for the jobs you have selected (by clicking the checkbox in the Job Basket column on the search results list) either from the search results page or from the job basket, by clicking Apply for Jobs in Basket.

• If you are signed in, you will be taken to the first page of your online resume.
• If you are not signed in, you will be taken to the eRecruit Applicant Home Page where you can:
  
  • Sign in (returning users), or
  • Create an account (new users).

To Create an Account

On the eRecruit Applicant Home Page, click Create a New Account.

On the Identification Page:

• Enter your email address in the Email Address box - this will be your User ID.
• Enter a password that you will remember but that others will find hard to guess, in the Password box.
• Enter your password again in the Confirm Password box.
• Click Create New Account.

You are now on page one of the Online Resume. Using the radio buttons at the bottom of this page you can either

• Attach your electronic resume:
  
  • Select Attach Resume.
    OR
• Enter your resume information manually:
  
  • Leave Do Not Autopopulate selected.

If you choose to attach your electronic resume, you will come to the Browse page.

• Click Browse to search your computer for your resume.
• Double-click the document icon to select it.
• Click Upload.

This selection does two things:

• attaches an electronic copy of your resume to your online profile.
• inserts key information from your resume into your profile.

While your resume information is being loaded into your online resume pages, you will see a page that says Processing. You can cancel the process at any time by clicking Stop Process and Continue. When you do this you will be taken to Page 1, Contact Details, of the Online Resume. The information from your resume will not appear, and you will need to enter it manually on each page. However, your electronic resume will be attached to your profile, which you can verify by clicking View Attachment when you come to the resume text page.

If you do not cancel the processing on the first page, when the processing is complete, key information from your resume will now appear in the appropriate fields and pages of the online resume. You will need to check this information carefully as you go from page to page in the resume to be sure that the system has read it correctly. You can edit any information you need to.

The resume process is not complete until you click Submit on page 8. When you are creating your resume profile, you will not be able to skip forward in the process until you have completed each page and clicked Next. You can go back to any page you have completed, though, by clicking your browser's back button, or Previous, or the colored circle with the page number in it at the top of the page.

Note: if you are a returning user and you have already created a resume in the system, leave the default Do Not Autopopulate selected and click Next to move to the Contact Details page, unless you have a revised electronic resume and want to attach it.

Building Your Resume Profile

Page 1. Your Online Resume

• This page includes instructions and information that is useful to all applicants.
• After reading the instructions, click Next.

Page 2. Contact Details

• Enter your contact information in each field.
• Zip code is a required field.
• Email address is a required field.
  Warning: Check the email address carefully to be sure that it is accurate. This field autopopulates from your account login (user ID). However, if you selected "Attach Resume" at the beginning of the process, the system will replace the login email address with the one on your resume. If it can't read the email address on your resume, it will replace the login email address with a blank space. Any change to the email address on the Contact Details page will automatically change your login. You will need to use the new address when you visit the system the next time.
• When you have entered all your information, click Next.

• Choose your general referral source (e.g. Internet, Newspaper, etc.) from the Referral Source dropdown menu.
• If your specific referral source is not indicated on our list, please enter the name of the source in the Other text box.
• Fill out remaining fields as appropriate.
• When you have finished, click Next.

Page 4. Preferences

• Fill out all fields for which you have a work preference.
• For Minimum Pay/Pay Frequency, enter your minimum pay and then whether that is monthly, weekly, annually, etc. For example, if the minimum salary you would accept is $5000 per month, enter $5,000 in the minimum pay field and select "Monthly" from the Pay Frequency dropdown.
• When you have finished, click Next.

Page 5. Criminal Conviction History

• Choose ‘Yes’ or ‘No’ to answer the question as appropriate. 
• If your answer is ‘No,’ you may move to the next page by clicking Next.
• If your answer is ‘Yes,’ you must provide a description in the provided textbox.  Once you have done so, click Next.

Page 6. Full Text Resume

• If you do not have a resume and/or prefer to enter your work history and education manually, please skip this page.
• If you selected Attach Resume at the beginning of the process, your resume text will appear, unformatted, in the resume text box. Be sure to review this text carefully for accuracy and make corrections as needed. You may also insert appropriate returns and spaces to make it more readable.
• Click View Attachment to check your attached resume.
• If you did not select Attach Resume, you may copy and paste your resume text in the text box, or type it in.
• You may also copy and paste a cover letter in the text box. Please note that any cover letter you include in the text box will be used for every job you apply for until the next time you change your resume profile.
• When you have finished, click Next.

Page 7. Current and Prior Employment

• If you selected Attach Resume at the beginning of the process, your job experience will be listed on this page. Be sure to review each entry carefully for accuracy.
• To correct an entry, click Edit. This takes you to the Employment Details page, where you can make changes. When the information is correct, click OK.
• If you did not select Attach Resume at the beginning of the process and you did not either cut and paste, type, or attach an electronic resume on the Full Text Resume page, you should enter your employment history here. Click Add and fill out the Employment Details page for each job you have held.
• When you have finished, click Next.

Page 8. Education

• If you selected Attach Resume at the beginning of the process, your education will be listed on this page. Be sure to review each entry carefully to for accuracy.
• To correct an entry, click Edit. This takes you to the Education Details page, where you can make changes. When the information is correct, click OK.
• If you did not select Attach Resume at the beginning of the process and you did not either cut and paste, type, or attach an electronic resume on the Full Text Resume page, you should enter your education here.
• Select your highest education level from the dropdown.
• Click Add and fill out the Education Details page for each educational achievement you would like us to know about. Note that there are two categories: Non-College/University Education and College/University Education.
• When you have finished, click Next.

Page 9. References

• Be sure to include phone numbers for your references.

Page 10. Submit

• Click Submit. This will take you to a confirmation page.

Submit Confirmation page

• Click OK. This will take you to the Invitation to Self-Identify page.

Invitation to Self-Identify page

• Please click Accept to give us your ethnic and gender identity - this information is not seen by anybody associated with the position that you are applying for. We use it to fulfill our Federal reporting requirements. Thank you!
• To select the correct gender and ethnicity, click the radio button next to the appropriate entry.
• When you have finished, click Submit. This takes you to the eRecruit Applicant Home Page.

View Application Status

• From the eRecruit Applicant Home Page, sign on with your email address and your password. This brings you to the expanded eRecruit Applicant Home Page.
• Click View Application Status.
• You will see a list of all jobs for which you have applied, with your current status indicated.
• To see the job details, click on the job number. When you have finished, click Cancel to go back to the Application Status page.
• Click Return Home to get back to the eRecruit Applicant Home Page.

Your Resume Summary Page

• After the first time you create and submit your online summary, you will have a resume summary page in our system that you can access from the eRecruit Applicant Home Page after you have logged in.
• To get to your Resume Summary page, click Create/Update Resume.
• At the top of the Resume Summary, under the instructional text you'll see:
  
  • The date this resume was submitted.
  • The number of jobs you applied for most recently using this resume (link).
  • My resume has changed link.
  • View resume history link.
  • Search jobs link.
    
• To see a list of the jobs you've applied for with this resume, click the number link next to Jobs Applied For.
  
  • You can look at the job description for a job by clicking the job title. When you are finished looking at the job description, click Return to Jobs Applied For.
  • To get back to the Resume Summary page, click Return to Resume.
• To update your resume or contact information, click My resume has changed.
  
  • This takes you to the Update Resume page.
    
    • If you want to simply update your contact information, click Update Contact Details. (Note: you can do this from the eRecruit Applicant Home page after you have logged in, without going through your Resume Summary page.)
    • If you want to revise other parts of your resume, click Submit New Resume. (see Building Your Resume Profile above.)
  • To get back to your Resume Summary page, click Return to Resume.
• To see all prior versions of your resume, and which jobs you applied for using those versions, click View Resume History.
  
  • To view a particular resume and jobs you applied for using that resume, click the date. That will take you to the Resume Summary Page for that resume. Notice that the date on the Resume Summary page will match the date you clicked on the Resume History page. You can see which jobs you applied for using this resume from this page by clicking the number following Jobs Applied For.
• To search the job listings and apply for more jobs, click Search Jobs.

Important Tips

• The system only saves one resume per day. This means that if you apply for a job first thing in the morning, and then change your resume to apply for a different job later in the day, the resume that will go to BOTH JOBS is the last one you saved on that day. If you want to tailor your resume for different jobs, be sure to do it on different days. For example, let's say you are qualified to do web design and to do writing and editing, so you have two separate resumes, each emphasizing a different strength. If you see a web design job and a writing job, just be sure to apply for one on one day and the other on the next day. Otherwise, a resume you tailored for one position will be used for both.
• When you need to update your contact details, use the Update Contact Information link on the eRecruit Applicant Home Page, not the Update Resume link. Update Contact Information will replace the basic contact information in all of the resumes you have used to date to apply for specific jobs as well as in your current resume profile, so departments who received your resume prior to the change will be able to see your new contact information when they view your application online.

Common Fixes for Problems

Because computing environments vary greatly for each applicant, the problem may be related to a variety of causes. Please try the following and see if the problem is resolved.

1. Ensure your computer's hardware and web browser are supported by the system. See http://hrweb.berkeley.edu/hrms/browser.htm for information. Our system works best using Internet Explorer on a PC, so please try those if you are having problems and are trying to use a Macintosh computer, or a different browser. Currently the Firefox browser is not compatible with our website.
2. Ensure your computer's clock is on the correct time.
3. Clear your web browser's cache files (aka Temporary Internet files).
4. Ensure your web browser preferences are set to accept session cookies.
5. Ensure you have only one browser window open at a time.
6. If you make any of the above changes, close the web browser, restart your machine and try again.